ITV Procedures

ITV Classrooms – Procedures for Meetings.

• Scheduling meetings. No meetings will be scheduled for ITV until after the ITV course schedule for that semester has been finalized. You may request your meeting in advance, but if a class ends up being scheduled at the same time as your meeting you will need to re-schedule your meeting. Classes always get first priority for ITV scheduling.
  
  
• Meeting conflicts. Meetings are scheduled solely on a first-come, first-served basis. If somebody else has booked a meeting when you need the ITV room, you must negotiate with the host of the conflicting meeting. The Office of Educational Technology will not intervene. Also please note that classes always have priority over meetings, and if a scheduled class time conflicts with a desired meeting time, you should find another suitable time for your meeting.
   
• “Holding” multiple meeting times. Individuals or groups may not hold the ITV room open for several time slots in order to schedule a single meeting. Such “blocking” or “holding” of the ITV room prevents this high-demand resource from being used to its full capacity, and creates a situation where meeting conflicts are more likely to occur. 
   
• Cancellation policy. Please let us know as soon as possible if you must cancel a meeting, but at least 24 hours prior to your meeting. Individuals who cancel more than two meetings without notifying the Office of Educational Technology will not be allowed to book the ITV room for future meetings.
   
• Inter-campus meetings: If you are scheduling an inter-campus meeting between the College at Florham and the Metropolitan Campus, you must request the ITV at least one week prior to your meeting. This lead-time is necessary in order for Educational Technology to allocate appropriate personnel to the ITV room. You may schedule such meetings by calling the Office of Educational Technology at x7060 on the Metropolitan campus.
  
  
• Meetings with non-FDU sites: If you are scheduling a meeting making use of non-FDU sites, you must request the room at least one month in advance. You will need to book the ITV room for one half-hour prior to the meeting start, in order to establish a connection with the remote site. When you book the room you must specify that you need to connect to off-campus sites. You must also identify the names of the non-FDU sites, together with contact numbers for the ITV personnel at those sites. The long lead-time and additional information are required in order to evaluate and test connections between the sites. This process is very complicated, and at times is not feasible given the configuration of the non-FDU site. If the Office of Educational Technology determines that a connection to an off-campus site is not possible or is likely to experience technical difficulties during transmission, we will inform you in time for you to make other arrangements for a meeting. You should also arrange to have an ITV technician available at the remote site during the entire meeting, in order to re-establish a connection if it is lost during your meeting. The Office of Educational Technology cannot take responsibility for lost meeting time due to technical failures at remote sites. Finally you must also provide a budget code so that we may bill you for any ISDN (telephone) charges incurred. If you like our technicians can provide a rough estimate of the charges likely to be incurred in your meeting.
  

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ITV Classrooms – Food & Drink Policy.

• No food or drinks is allowed under any circumstances in the ITV classroom. Sealed containers are allowed provided that the container is not opened at any time while in the ITV classroom. If you are observed with food or drink you will be asked to remove this item from the ITV classroom.
  
  
• Instructors are asked to enforce the no food or drink policy with the students in their classes. If members of a given class repeatedly violates this policy, the instructor will not be permitted to schedule the ITV classroom for future classes.
  
  
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